Shoreline City Manager's report week of April 6

Shoreline City Manager's report

From City Manager Debbie Tarry

COUNCIL MEETINGS

April 6

·         Dinner Meeting

o   Executive Session - Potential Litigation.

·         Business Meeting

o   Proclamation of Earth Day – Rika Cecil, the City’s Environmental Program Coordinator, accepted the proclamation and provide a quick plug for the City’s Earth Day Event at Central Market on April 18.

o   Council Reports – During Council reports, the Mayor presented outgoing Public Works Director Mark Relph with a framed letter the Council signed thanking him for his 8+ years of service to the City. It was Mark’s last Council meeting as his last day with the City will be Friday, April 10.

o   Consent Calendar: Adoption of 2015-2017 City Council Goals

o   Execute Contract for Construction of the Einstein Safe Routes to Schools Project: This project will construct two sidewalk routes in the vicinity of Albert Einstein Middle School. The final design of the project was completed in January 2015. As part of the 100% design, the design consultant provided an updated engineers estimate that was approximately $95,000 (16.4%) higher than the 60% estimate and exceeded the project budget. Staff thoroughly reviewed and analyzed the cost estimate to understand the reasons for the increases and alternatives to reduce costs. The analysis broke cost impacts into 3 categories: 1) scope changes after 60%; 2) design advancement; and 3) consultant omissions in the 60% package. The primary scope change was a revision to the curb location on 5^th Ave NW. This change was made to reduce impacts to the adjacent property owners. Eliminating this scope change would have required some redesign at an additional cost and would have disappointed property owners. The remainder the elements in the scope are essential requirements of the grant and cannot be reduced or eliminated. Based on the bid results, the project needs an additional $118,000 over the current budget of $569,428, for a total project budget of $687,428. Staff recommends that the additional funding needed for this project come from the available fund balance in the Roads Capital Fund. The construction contract, which Council is being asked to take action on, totals $467,651. The budget amendment staff report that will also be discussed on the 6^th will include the additional $118,000 Roads Capital Fund dollars.

o   Appointment of Parks, Recreation and Cultural Services/Tree Board Members: Council appointed the following candidates to the PRCS/Tree Board: Cindy Dittbrenner, William Franklin, Katie Schielke.

o   Discussion of Parks, Recreation and Cultural Services Extra-Help Pay Schedule: During the 2015 budget review process the City Council asked about compensation for Extra Help staffing. The Parks, Recreation, and Cultural Service (PRCS) Department, in consultation with Human Resources, conducted a review of the work done by its seasonal and variable hour Extra Help personnel looking at the level of responsibility of each classification and has developed an Extra Help Pay Schedule for those staff that provides equity and consistency across all job classifications. It establishes the current Washington State minimum wage rate of $9.47 per hour as the base of the pay schedule.

o   Discussion of Ordinance No. 708: Council reviewed the recommended 2014 “carry-over” budget items. The carry-overs are for operating and capital projects budgeted in 2014, but were not completed during that time.

o   Discussion of Ordinance No. 709: Council reviewed recommended 2015 budget amendments for items that were not known or planned when the City Council adopted the 2015 budget. As noted above, included in this amendment are the resources for the Einstein Safe Routes to School Project and the 2015 impacts of the PRCS Extra Help Pay Schedule.

o   Discussion of Resolution No. 372: Repeals post-issuance tax compliance policies for tax-exempt bonds that were adopted in Resolution No. 308 and approves revised policies.

April 13

·         Dinner Meeting

o   Community Partners Update – Council will hear from the Shoreline Lake Forest Park Arts Council, Shoreline Historical Museum, and Kruckeberg Botanic Garden Foundation on their 2014 activities and forthcoming 2015 events and programming. We will be joined by the Executive Directors of our partner organizations (Fred Wong, Vicki Stiles, and Brianne Zorn respectively), and potentially the Chair’s of their Boards.

·         Business Meeting

o   Proclamation of Volunteer Week

o   Consent Calendar – Adoption of Ord. 710: Franchise Agreement with Astound Broadband.

o   Consent Calendar – Authorize the City Manager to Execute a Contract Maquam Consulting for implementation of SharePoint. This expenditure was approved in the 2015 budget; this is authorizing the consultant contract.

o   Public Hearing on the Transportation Improvement Plan (TIP). Cities are required to prepare and adopt a six-year transportation plan. State law requires that the City hold at least one public hearing on the TIP. The six-year TIP includes transportation projects, such as road and bridge work, as well as new or enhanced bicycle or pedestrian facilities. Through development of the TIP, the City prioritizes these funded and unfunded transportation needs. Project descriptions, costs, funding options and the project status are identified for each project in the TIP. The TIP is prepared and presented to Council in advance of the Capital Improvement Plan (CIP). The policy direction provided through adoption of the TIP is used to identify transportation projects for inclusion in the CIP. The City Council will hear an update on the CIP on June 8, 2015 and then review the City’s proposed six-year CIP as part of the 2016 budget process later this fall. Following the Public Hearing on the 13th, Council will have an opportunity to discuss the TIP. The TIP will be brought back for Council adoption on April 27.

o   Discussion of Ord. No. 711 – New Chapter for Municipal Code – Debt Collection. The City has never had a formalized policy on debt collection or officially used a collection agency to collect outstanding debt. Adoption of this Code would provide for that. This is a discussion item on the 13^th and is scheduled for adoption on May 4.

o   Executive Session – Potential Litigation.

April 20

·         No Dinner Meeting

·         Business Meeting

o   Public Hearing and Discussion to Amend SMC 3.60 Revenue Authority for the Transportation Benefit District (Tolling)

o   Adoption of Resolution to Transfer Fiber Optic Franchise Agreement to Zayo from Abovenet

o   Discussion of Ordinance No. 703 – Westminster Vacation

o   Discussion of 4^th Quarter Update Financial Report and 2014 CIP Update

Final Vote Tallies from 185^th Station Subarea Adoption on March 16

For clarification, City staff put together a matrix showing the final votes on the three ordinances Council adopted on March 16 for the 185^th Light Rail Station Subarea.

This and That

·         Letter from 2^nd State District Representative JT Wilcox regarding an update on HB 1223, which the City supported.

·         Here is a link to the Housing Development Consortium’s webpage regarding the City’s incentive zoning as part of the 185^th Light Rail Subarea Plan adoption: http://www.housingconsortium.org/2015/03/31/incentive-zoning-in-shoreline.

·         The Association of King County Historical Organizations (AKCHO) is honoring Vicki Stiles at their annual awards event on April 28 at the Museum of History of Industry. Vicki will be recognized as the winner of the Willard Jue Memorial Staff Award. http://www.akcho.org/akcho-annual-awards-program-honors-efforts-throughout-county. Congratulations to Vicki!