Shoreline City Manager report week of 11/24/2014

Update for the Week of 11/24/14

November 24 Council Meeting

Dinner Meeting – Met with the Shoreline Chamber of Commerce Executive Board and Executive Director

Regular Meeting

·         Adoption of the 2015 Property Tax Levy and Adoption of the 2015 Budget

·         2014 Budget Amendment – Ordinance No. 700: Proposed Ordinance No. 700 totals $407,817, and increased both revenues and expenditures. The increase in expenditures is offset by the increase in grant revenue totaling $118,983 and the use of available fund balance totaling $288,834.

·         Chronic Nuisance – Ordinance No. 698: This ordinance is to correct some clerical errors. It is set for adoption on December 8.

·         Small Vendor Business License Waiver – Ordinance No. 693: The intent of proposed Ordinance No. 692 is to streamline the process for small vendors to participate in City and non-profit sponsored community building activities and functions.  This item will come back for Council action in early January.

December 1 Council Meeting

·         Contract Agreement with KPFF for the Design of the 10^th Avenue NW Bridge Repairs (formerly known as Hidden Lake Bridge): Staff is requesting Council authorize the City Manager to execute a contract with KPFF Consulting Engineers for $84,383 to provide design services for the 10th Avenue NW Bridge Project.

·         Contract Agreement with the Washington State Department of Transportation to Obligate STP Grant Funds for the 15^th Avenue NE Overlay Project: Staff is requesting that Council authorize the City Manager to execute a Local Agency Agreement with the Washington State Department of Transportation (WSDOT) to obligate $309,740 of Surface Transportation Program (STP) grant funding for the 15th Avenue NE Overlay Project to be constructed in 2016. The funding source is through WSDOT and provides for 68% of eligible costs.

·         Construction Contract for the NE 195^th Separated Trail Project: This action will be to authorize the City Manager to sign a construction contract with Taylor's Excavating, Inc. in the amount of $395,325.30 for the NE195th Street Separated Trail Project. The award of this contract was delayed from November 24 as the City received a bid protest. That bid protest has been determined to not have merit.

·         Authorize the City Manager to Execute a Contract with Stewart, MacNichols, Harmell, Inc., P.S. for Primary Public Defense Services: The City is required to provide the services of a public defender to individuals who are determined to be indigent or nearly indigent and unable to afford representation themselves. Representation must be present at all criminal hearings, motions and trials that occur at the Shoreline Courthouse. This contract also includes provisions for representation at out of custody arraignment hearings, which the City has not provided prior to this contract. The public defense contract for Council consideration is for primary public defense services beginning January 1, 2015. The proposed contract’s initial term is for two years and includes three one-year options to extend, for a total contract life of five years (through December 31, 2019) if the option years are executed. To award this contract, the City conducted a competitive bid process and issued a request for proposals (RFP) on September 19, 2014. The City received seven proposals, and Stewart, MacNichols, Harmell, Inc., P.S. was selected as the most qualified firm.

·         Discussion of 145^th Route Development Plan – Project Goals and Funding Strategies: The purpose of this agenda item is to discuss the following items related to the 145^th Street Route Development Plan (RDP) with Council:

1.    Public outreach and communication strategy

2.    Project goals and evaluation criteria

3.    Funding strategies for improvements to the corridor over the long term.

Agenda Planner Changes

·         The PTE Amendments has moved from December 8th to January 5th. This will allow staff some additional time to review options for Council’s consideration and to coordinate potential PTE incentives with the 185^th Light Rail Station Sub-Area Plan.

·         Award of contract for Classification & Compensation Study has been moved from January 5 to January 12.

Light Rail Update

On Thursday the Planning Commission reviewed the Final Environmental Impact Statement (FEIS) for the 185^th Street Station Subarea Plan. A Review Guide to the FEIS is helpful in comparing the Alternatives studied in the FEIS. For review, the draft policies for the 185^th Street Station Subarea Plan.

Public Safety – Council Goal No. 5

A one-page summary of the quarterly activity (July through October) of the police directly related to their Goal No. 5 initiatives. In summary, police held 24 community meetings during this time, including facilitating the start-up of seven new Shoreline WATCH groups. They performed 52 on-view area checks on the Interurban Trail, which there had only been seven during the same period in 2013. There were several instances during the first part of the emphasis when arrests were made and liquor violations ticketed. This activity seemed to subside later in the summer as the emphasis continued. Clearly presence has an impact on discouraging these activities and as such Chief Ledford will have patrol start another problem solving project in spring of 2015 to increase visibility and address any violations. The Shoreline Motel also had 60 incidents during this time period.

Employee of the Year Finalists

Each year employees have an opportunity to nominate co-workers for Employee of the Year. These nominations are reviewed by an employee committee who then recommend three finalists and the Employee of the Year. The Employee of the Year will be announced at the December 10, All City Staff Meeting. This year’s finalists include:

·         James McCrackin, Recreation Coordinator (Shoreline Pool Manager)

·         Jessica Simulcik-Smith, City Clerk

·         Miranda Redinger, Senior Planner

Meetings and Events from the Week

·         Woodway: On Monday, November 17, Deputy Mayor Eggen and I met with Woodway Mayor Nichols and City Administrator Eric Faison. Our discussion focused on Point Wells. We will follow-up with further discussions on this issue to understand their interests along with their interest in future operation of utilities.

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·         City Sponsored Community Events

o   Specialized Recreation “Wizard of Oz” Production: On Wednesday, November 19 approximately 100 people attended Specialized Recreation’s production of the “Wizard of Oz” at Shoreline Community College. It was heart warming to see the excitement and effort of our Specialized Recreation participants to put on this production. There was laughter, clapping and even a few tears displayed by the audience in watching the production.

o   Nurturing Trust – with Family, with Community: Thursday night, November 20 was the final session for this five-week workshop series for Spanish speaking parents. All workshops were conducted in Spanish. The goal of the series was to help parents learn how to form a safe community for their children and to encourage these parents to feel comfortable participating in City programs, to become involved with their community, and have positive relationships with the Shoreline and Lake Forest Park police force. There were over 30 parents who attended all five sessions and received certificates of completion. It was heartwarming to see this part of our community at City Hall for five weeks! Congratulations to Dahlia Corona, our Community Services Officer, who took lead in providing this workshop series.

This and That

·         We received word this week that Dockside Cannabis (Harvest Moon Enterprises) has passed their final inspection and anticipate that they will be opening soon as one of the two marijuana retailers in Shoreline. Their location is 15001 Aurora Ave. N. #15029.

·         Utility Unification White Paper from the Master Builders Association, who support the City’s efforts to move in this direction.

·         A link to an article about the impact of storm run-off on salmon habitat. http://seattletimes.com/html/localnews/2025048506_runofffishxml.html